Open Roles

Office Manager (Maternity Cover, May - Sep 2021)

Company Description

Company Overview

Third Bridge was founded on the belief that human insights drive intelligent investment decisions.

To make the right investment decisions, our clients require access to the most relevant experts and their insights – we enable this through private consultations and exclusive content drawn from expert interviews.

Our clients consist of some of the largest private equity funds, hedge funds, mutual funds and management consulting firms, who are serviced by a team of over 900 employees located across eight global offices.

Third Bridge operates in a global, multi-billion-dollar market with double digit annual growth and has consistently received accolades for Great Places to Work and the top 100 fastest growing companies. 

Job Description

Our Hong Kong office is looking to hire a temporary Office Manager to be responsible for the general operations of the office. Duties include reception, building management, health & safety and procurement by providing effective coordination, communication and organization. 

Responsibilities 

Office Management 

  • Maintain the office equipment and arrange necessary repairs

  • Ensure there is an appropriate stock of necessary resources, including stationery, food & beverage, washroom & pantry supplies etc

  • Ensure incoming calls are managed effectively

  • Liaise with property landlord and building management as necessary

  • Co-ordinate and employ appropriate contractors to ensure office facilities are satisfactorily maintained

  • Take responsibility for health and safety issues

  • Liaise with vendor for company secretarial service (yearly Annual Return, Business Registration renewal and company information changes)

  • Arrange staff events as necessary

  • Work closely with Finance team for payments and budget control

  • Coordinate with IT department for equipment purchases and set up

  • Liaise with Marketing department for sales folder, company brochures, name card printing, photo taking and marketing campaign

  • Onboard new joiners and arrange the desks, access cards, lockers, IDD service etc. 

  • Provide secretary services to Regional head based in Hong Kong office

Team Support

  • Provide general assistance to the team

  • Travel arrangement including flight bookings, hotels, restaurant reservations, arranging meetings, travel insurance, visa application etc. 

  • Coordinate client events and entertainment

Qualifications

  • Bachelor’s Degree

  • 3 years of work experience in office administration

  • Proficiency in MS Office

  • Hands on experience with office machines and basic IT knowledge

  • Excellent time management skills and ability to multitask and prioritize work

  • Attention to details and problem solving skills

  • Excellent written and verbal communication skills in English and Cantonese

Additional Information

The successful candidate must, by the start of the employment, have permission to work in the country they are applying

We know that to be truly innovative, we need to have a diverse team around us. That is why Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway and we will be happy to consider your application.